Revolutionizing Procurement with ProcurePort's E-Sourcing Software at PH Bidding

Challenges and Motivation for Adopting E-Sourcing Software

What motivated your organization to adopt e-sourcing software? What were the specific challenges or pain points that led you to seek out this solution?

Response: Mississippi implemented legislation in 2018 requiring all purchases above $75,000 to be bid through reverse auction. With our company already being in the electronic bidding market and handling construction bids, many of our clients were asking us if we handled reverse auctions also. We quickly realized that we should be. Procureport seemed to be the best solution for our needs.

Selection of E-Sourcing Software

How did you approach the selection of e-sourcing software? What factors did you consider, and what was your decision-making process like?

Response: We conducted thorough research on e-sourcing software providers and evaluated several solutions based on factors such as ease of use, functionality, and cost. We also considered vendor reputation and customer support. We ultimately chose Procureport because of cost and ease of use.

Why ProcurePort?

What were the key elements for selecting ProcurePort as your e-Sourcing Solution?

Response:

• Comprehensive suite of features

• Easy to use and understand

• Quick to deploy for immediate ROI

• Stellar Support

• Competitively Priced

Implementation Preparation and Training

How did you prepare your organization for the implementation of e-sourcing software? What training or change management initiatives did you put in place?

Response: There is only a few of us in our office involved in the reverse auction process. Once we learned the process, we established a user manual for everyone to follow.

The ProcurePort Support Desk has been very helpful in explaining everything and making changes as needed. They are always responsive and answer any questions we have quickly and effectively.

Measuring Success and Key Performance Indicators (KPIs)

How did you measure the success of your e-sourcing software implementation? What key performance indicators (KPIs) did you track, and how did you use this data to inform ongoing improvements?

Response: By ease of use, and feedback form vendors.

Benefits of Implementing ProcurePort E-Sourcing Software

What were some of the biggest benefits you experienced as a result of implementing ProcurePort e-sourcing software? How did these benefits impact your organization's operations and bottom line?

Response: Being able to offer an easy to use system for vendors, and offering our clients cost savings through the reverse auction process.

Challenges and Roadblocks

Were there any unexpected challenges or roadblocks you encountered during the implementation of ProcurePort e-Sourcing Software?

Response: No problems with the Procureport implementation. Only challenges from vendors and owners being forced to perform reverse auctions on all purchases above $75,000. They would prefer to bid out as normal or get quotes on their purchases.

Future E-Sourcing Strategy

What plans do you have for the future of your e-sourcing strategy?

Response: We plan to explore new features and functionality of the e-sourcing software as it evolves and continue to look for opportunities to expand our use of the tool in other departments to drive ongoing improvements and efficiencies.

Conclusion

ProcurePort's e-sourcing software has empowered PH Bidding to meet legislative requirements, streamline procurement, and facilitate cost savings for clients while ensuring a user-friendly experience for vendors.

Contact Information

Name: Cory Dewett

Title: Director of Operations